Setting up send and receive groups in Outlook 2007 can be useful for a number of reasons, the main one that comes to mind is download limits and connection speed. For example if you are using a dial up connection and only want to skim your emails you can only download headers or emails that do not exceed a specific size. If you feel that this could help you then follow the steps below and I’ll show you what to do.
1. Open Outlook 2007.
2. Click Tools
3. Select Send/Receive
4. Select Send/Receive Settings
5. Click Define Send/Receive Groups
6. In the Send/Receive Groups window you are now displayed with Click New…
7. Give the group we are going to create a meaningful name (Such as “Headers Only” ) this is really dependent upon what you plan to do with the group. I’m going to explain your options below.
8. Now you are displayed with the Send/Receive Settings – (Chosen Name) window.
9. On the left hand side you will see all your mail accounts including RSS accounts.
Now I’m going to explain your options:
• To add an account to the group: Select the account on the left, and check the box at the top entitled Include the selected account in this group. If you wish to remove the account from the group uncheck this box.
• You can edit the Account properties if you wish, by clicking Account properties… in the top left the only reason you might want to edit these settings is to leave a copy of the email on your server. Account properties -> Advanced Tab -> Check the box that says Leave a copy of the message on the server.
• Under Folder Options you will see two check boxes where you can choose to either Send Mail Items or Receive mail items, check the box as appropriate (for example you might just wish to send an email you have saved but don’t have the time or even want to download any new messages of the server).
• Under Account Options on the lower half of the screen you will see 4 options displayed
1. Download Headers Only: (this is ideal if you don’t have a lot of bandwidth or a slow connection speed)
2. Download Complete Item Including Attachments: (if you want to download everything)
3. Download only headers for items larger than: (This could be useful if you have a slow connection, you want all your emails but don’t want to spend hours waiting for a huge attachment to download)
4. This is where you will select the max size in KB of emails that you will accept for download (anything above the size will not be downloaded)
Now that you have selected the accounts you wish to add into this group and have selected the options that you require Click Ok.
Now you are back in the Send/Receive Groups window and have a few more options that you may wish you change (you will need to highlight the account you wish to change while selecting the options) I’ll cover them below :
• Include this group in Send/Receive (F9): If you wish to action this group every time F9 is pressed then keep it selected however if you wish to only Send/Receive at specific times then uncheck the box.
• Schedule an automatic send/receive every (X Minutes): You can change the number of minutes that Outlook waits before automatically Sending and Receiving again useful if you want to check your emails every 30 minutes/ hour.
• Perform an automatic Send/Receive when exiting: Very useful if you have wrote an email and forgot to send it out and close the program (can save you so much stress if the email was important).
These Next two only apply when Outlook 2007 is Working Offline:
• Include this group in Send/Receive (F9): See above
• Schedule an automatic Send/Receive every (X Minutes): See above
Once you have configured all the settings for your new group Click Close.
There is one more step I would like to point out before I finish this tutorial, if you wish to manually Send/Receive this group Click Tools -> Send/Receive -> Click the group you want to action.
I hope this has been easy to understand, if you feel that I have missed anything out or are confused please leave a comment below. Happy E-Mailing 
